Executive Administrative Assistant & Office Manager

Princeton, New Jersey

Executive Administrative Assistant & Office Manager

Princeton, New Jersey

JOB OVERVIEW

Executive Administrative Assistant & Office Manager

About the Role

The executive administrative assistant and office manager will be part of a fast-paced, growing organization in our Princeton, NJ office.  The incumbent will provide personalized and timely support in daily calendar planning, setting up meetings and travel arrangement for the CEO and the executive leadership team.  They will also be responsible for putting office protocols and processes in place to support our new growing location in Princeton, NJ.  The role requires someone who can manage multiple tasks, is a quick learner, agility to respond to new or changing requests and who has strong people orientation and collaboration skills.

Position Responsibilities

Responsibilities include but are not limited to:

  • Manages the new Princeton Office location set up and ongoing needs to support the office space including ordering office supplies, welcoming visitors, working with vendors for office needs (cleaning, IT, food services, mail services, etc.) and setting up clear processes and procedures to ensure the office runs smoothly.
  • Provides daily administrative support and assistance, onsite and virtually to the Company CEO and other executives on the leadership team, including the CFO, General Council, and the CHRO.  Tasks may include calendar planning, setting up meetings, arranging travel, preparing expense reports, capturing and distributing agendas, preparing documents and letters, etc.
  • Performs other office tasks such as maintaining office records, ordering supplies, filing, and receiving/sending out mail.
  • When required, attends meetings to take notes/record minutes and send out summary of key actions to participants.
  • Provides timely administrative support to write emails, format documents, prepare presentations, reports, etc. for CEO and Executives.
  • Acts as a point of contact for executives and prioritizes incoming requests for executives’ time, setting up meetings accordingly.
  • Screens and directs phone calls and distributes correspondence as required.
  • Performs other duties as assigned or requested.

About You

  • High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
  • 5+ years of experience as an administrative assistant, supporting executive level clients.
  • 1-3 years of experience as an office manager preferred.
  • Experience working in a fast-paced environment, adapting to changing needs and supporting multiple partners.
  • Experience working in a healthcare or pharmaceutical organization is preferred.
  • Strong MS office skills in Word, PowerPoint and Excel, as well as Concur and ADP workplace preferred.  Ability to learn new or updated software.
  • Extensive knowledge of office administration and clerical procedures.
  • Strong planning and organizational Skills
  • Able to type minimum of 50 words per minute.
  • Excellent verbal and written communication skills with internal and external customers, leveraging strong interpersonal skills.
  • Able to effectively interact with all levels of management, associates, and the board.
  • Strong organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Agile and able to function well in a high-paced and at times stressful environment, managing multiple projects and sometimes competing priorities.
  • Strong problem-solving abilities and ability to work through challenges to deliver results.
  • Collaborative and people-oriented, has a Customer Service Orientation.
  • High integrity, discretion and confidentiality.
  • Ability to work independently with minimal supervision, proactive and self-directed.
  • Medical
  • Dental
  • Vision
  • Life Insurance
  • Short-Term Disability and Long-Term Disability
  • Employee Assistance Program
  • 401(k) Savings Plan
  • Company Paid Holidays (11)
  • Paid Time-Off
  • Other Paid Leave
  • Employee Stock Purchase Plan (ESPP)
  • Opportunity to advance in company positions

Help Desk Analyst

Help Desk Analyst

Baudette, MN

JOB OVERVIEW

Help Desk Analyst

About Us

ANI Pharmaceuticals, Inc., headquartered near the beautiful shores of Lake of the Woods in Baudette, MN, is a diversified bio-pharmaceutical company serving patients in need by developing, manufacturing, and marketing high quality branded and generic prescription pharmaceutical products.

About the Role

The Help Desk Analyst position is responsible for all items managed by Information Technology.

Position Responsibilities

Responsibilities include but are not limited to:

  • Provide troubleshooting of IT related problems from software to hardware, such as smartphones, laptops, desktop and printers
  • Manage requests from end users for service by troubleshooting, researching, tracking and providing communication followed by documenting proper resolutions
  • Prioritize and escalate requests as necessary to the appropriate staff for action
  • Help with corporate headquarters IT equipment changes, repairs and moves.
  • Provide user training in the operation of IT equipment and system applications to ensure efficient and proper use
  • Create, maintain and deploy computer images used on corporate machines across the company
  • Creation and termination as necessary of user accounts within Active Directory, Outlook 365 and Applications in accordance with standard operating procedures

About You

  • High School Diploma plus 2-5 years of experience or Associate Degree in a related area
  • Strong Computer skills including Microsoft Windows Operating Systems and Office Suite
  • End User Support knowledge and experience
    Ability to manage multiple projects in a fast-paced environment
  • Ability to work independently as well as within a team environment
  • Excellent interpersonal skills.
    Excellent organizational and follow-through skills

Preferred Qualifications:

  • Bachelor’s degree in a related area
  • Experience with computerized system validation
  • Ability to plan, organize, develop and implement programs, budgets and objectives
  • Ability to train and provide guidance to personnel within assigned area
  • Ability to assess problems, weigh risks and successfully implement solutions
  • Database knowledge and management
  • Previous work in a regulated environment
  • Medical
  • Dental
  • Vision
  • Life Insurance
  • Short-Term Disability and Long-Term Disability
  • Employee Assistance Program
  • 401(k) Savings Plan
  • Company Paid Holidays (11)
  • Paid Time-Off
  • Other Paid Leave
  • Employee Stock Purchase Plan (ESPP)
  • Opportunity to advance in company positions

Sr. Manager, Revenue Reporting & Royalty Accounting

Sr. Manager, Revenue Reporting & Royalty Accounting

Minnetonka, MN or Princeton, NJ

JOB OVERVIEW

Sr. Manager, Revenue Reporting & Royalty Accounting

About the Role

This position serves as an evolving partner to the Director, FP&A and to the CFO, and also serves as liaison for GRx and Established Brands commercial organization.

Position Responsibilities

Responsibilities include but are not limited to:

  • Direct responsibility for the production and maintenance of Net Sales by SKU reporting for actual, plan and latest estimate cycles
  • Timely prepare monthly reports and support of the monthly close for all gross-to-net elements of the P&L
  • Prepare (with team input) quarter end wholesaler reconciliation and accurately coordinate entries with controllership team
  • Prepare quarter end analytical packages
  • Maintain historical and trend analysis data
  • Principal liaison with auditors on GTN close process and fielding audit questions
  • Proactively identify business, accounting and finance risks and provide recommendations to mitigate risk
  • Direct the preparation of quarterly royalty reports and perform detail review; principal liaison with third party business partners on questions / audits related to royalties
  • Prepare and maintain ad hoc analyses as requested
  • Consult on contractual terms and conditions
  • Provide leadership, coaching and mentoring to department staff
  • Work collaboratively with the Director of FP&A and finance team to drive process improvement across the accounting / finance platform
  • Drive adoption of new information technology platform to gain process efficiencies

Leadership Attributes

  • Emerging leader capable of driving activities and results from direct team members
  • Ability to positively influence cross-functional colleagues
  • Comfortable working in fast paced, ever evolving business; can successfully prioritize and manage multiple competing deliverables
  • Comfortable operating in an environment built upon trust, candor and transparency. Able to receive and give candid feedback while being supportive of colleagues
  • Strong entrepreneurial work ethic; self-starter

Key Partners / Stakeholders:

  • CFO
  • CEO and Senior Leadership team (particularly commercial heads)

About You

  • Bachelor’s degree in Accounting and CPA required
  • Progressive experience in accounting and finance roles in a CPA firm and / or public company setting (combination a plus)
  • 6+ years of relevant finance and accounting experience
  • Big Four CPA firm experience preferred
  • Strong track record of achievement in complex, fast passed business environments
  • Experience implementing / improving Finance IT systems viewed favorably
  • Detail oriented with strong analytical skills
  • Strong verbal and written communication skills and the ability to communicate complex financial information to technical colleagues
  • Strong business acumen and excellent problem-solving skills
  • Ability to interact effectively with various levels of the organization, including senior management
  • Medical
  • Dental
  • Vision
  • Life Insurance
  • Short-Term Disability and Long-Term Disability
  • Employee Assistance Program
  • 401(k) Savings Plan
  • Company Paid Holidays (11)
  • Paid Time-Off
  • Other Paid Leave
  • Employee Stock Purchase Plan (ESPP)
  • Opportunity to advance in company positions

Manager, Credit and Collections

Manager, Credit and Collections

Minnetonka, MN or Princeton, NJ

JOB OVERVIEW

Manager, Credit and Collections

About the Role

This position is responsible for supervising a team of 5 and has principal responsibility for the health of our Accounts Receivable balances with trade customers. Hands on manager providing daily guidance and direction to Accounts Receivable and Returns.

Position Responsibilities

Responsibilities include but are not limited to:

  • • The Manager of Credit and Collections will directly oversee the daily management of accounts receivable, including invoicing, collections, claims resolution and credits and ensure that Company policies and procedures are being adhered to as they pertain to Credits and Receivables.
  • Develop a strong command of customer Terms and Conditions (T&Cs) and ensure timely collection of receivables and processing of certain customer deductions. Work closely with Contracts peers to accurately record rebates, chargebacks, billbacks, FTS and SSA, etc.
  • Raise emerging issues to Director of Trade Finance on timely basis
  • Develop healthy working relationships with counterparts at key customers.
  • Direct support/backup for Accounts Receivable and Return Staff
  • Manage and Direct staff on customer transaction research
  • Work with staff on maintaining and keeping current all customer accounts
  • Manage all SOX and Accounting audits as they pertain to AR and Returns functions
  • Oversee calculations and data as they pertain to ASP/Accruals/Chargeback Reconciliation/Returns Pricing
  • Research, manage and clarify open returns items with current staff
  • Monitor staffing and make recommendations for improvements in all areas of supervision
  • Manage and complete special projects as need
  • Perform other duties as requested
 

Leadership Attributes

  • Emerging leader capable of driving activities and results from direct and indirect team members
  • Ability to manage multiple projects and competing priorities.
  • Quality Management – looks for ways to improve and promote quality and demonstrates accuracy and thoroughness.
  • Strong entrepreneurial work ethic; self-starter
  • Ability to work well under pressure and to work within short deadlines.

About You

  • Bachelor’s Degree in finance, Accounting, Economics, or other degrees appropriate to this area of responsibility required.
  • 6+ years of relevant business experience in one or a combination of the following fields: accounting, finance, contracting and management within the pharmaceutical industry. Direct credit and collection experience in pharmaceutical industry is favored.
  • Excellent computer skills in Microsoft Windows Environment. Must include Excel with demonstrated aptitude for Access and/or database management.
  • Excellent organizational and multitasking skills, strong work ethic, and emphasis on attention to details.
  • Work independently while effectively communicating and coordinating work efforts with others.
  • Medical
  • Dental
  • Vision
  • Life Insurance
  • Short-Term Disability and Long-Term Disability
  • Employee Assistance Program
  • 401(k) Savings Plan
  • Company Paid Holidays (11)
  • Paid Time-Off
  • Other Paid Leave
  • Employee Stock Purchase Plan (ESPP)
  • Opportunity to advance in company positions

Contracts Associate

Contracts Associate

Minnetonka, MN or Princeton, NJ

JOB OVERVIEW

Contracts Associate

About the Role

This position is responsible for various duties as assigned within the Contracts administration area.

Position Responsibilities

This position assists in managing pricing for commercial contracts, including:

  • Maintain products, pricing and contracts within ANI software programs
  • Reviewing and Validating chargebacks on a daily basis
  • Process monthly and quarterly rebates
  • Customer communications as they pertain to pricing and contracts
  • Verify pricing for internal staff
  • Work directly with sales staff and accounts receivable staff as needed for customer requests pertaining to, but not limited to, shelf stock adjustments and failure to supply
  • Notify wholesale customers of indirect contract price changes
  • Assisting with product launches by gathering, verifying and submitting required product information to Wholesalers, pricing agencies, customers and government entities Assist in managing existing products
  • Perform other miscellaneous duties and job responsibilities to support Finance activities

Leadership Attributes

  • Excellent organizational and multitasking skills, strong work ethic, and emphasis on attention to details.
  • Quality Management – looks for ways to improve and promote quality and demonstrates accuracy and thoroughness.
  • Work independently while effectively communicating and coordinating work efforts with others.
  • Must have the ability to seek and implement opportunities to improve processes and/or drive process efficiency.

About You

  • Associates Degree in Finance, Accounting, Economics or other degrees appropriate to this area of responsibility required.
  • 1-2 years of relevant business experience in one or a combination of the following fields: accounting, finance, auditing, contracting and management within the pharmaceutical industry.
  • Accounting systems processes and controls – is knowledgeable of general accounting processes and associated controls.
  • Quality Management – looks for ways to improve and promote quality and demonstrates accuracy and thoroughness.
  • Software – Facility with Microsoft applications including Excel and Access and comfortable learning and working within enterprise-wide accounting systems.
  • Medical
  • Dental
  • Vision
  • Life Insurance
  • Short-Term Disability and Long-Term Disability
  • Employee Assistance Program
  • 401(k) Savings Plan
  • Company Paid Holidays (11)
  • Paid Time-Off
  • Other Paid Leave
  • Employee Stock Purchase Plan (ESPP)
  • Opportunity to advance in company positions

Accounts Receivable Associate/Coordinator/Specialist

Accounts Receivable Associate/Coordinator/Specialist

Minnetonka, MN or Princeton, NJ

JOB OVERVIEW

Accounts Receivable Associate/Coordinator/Specialist

About the Role

This position is responsible for various duties as assigned within the Accounts Receivable area.

Position Responsibilities

Responsibilities include but are not limited to:

  • Apply an emerging understanding of customer Terms & Conditions to key activities
  • Daily cash receipts entry and check allocations to A/R subledger
  • Daily accruals associated with daily sales
  • CN/DN (Credit Note / Debit Note) entry and allocation to A/R subledger
  • Direct Invoicing
  • Month End duties related to A/R function
  • Customer Account reconciliations and understanding of customer accounts
  • Raise emerging issues to Manager for resolution
  • Credit/Collections
  • Cash Projections
  • Chargeback Log Maintenance
  • Computer System Reporting
  • Miscellaneous reporting/filing
  • Performs other duties as assigned or requested

Leadership Attributes

  • Ability to manage multiple projects and competing priorities.
  • Ability to work well under pressure and to work within short deadlines.
  • Excellent organizational and multitasking skills, strong work ethic, and emphasis on attention to details.
  • Work independently while effectively communicating and coordinating work efforts with others.
  • Must have the ability to seek and implement opportunities to improve processes and/or drive process efficiency.

About You

  • Bachelor’s degree in Accounting/Finance/Business or 2-year associates degree in Accounting with 2+ years equivalent experience
  • Excellent computer skills in Microsoft Windows Environment. 
  • Must include Excel with demonstrated aptitude for Access and/or database management.
  • Medical
  • Dental
  • Vision
  • Life Insurance
  • Short-Term Disability and Long-Term Disability
  • Employee Assistance Program
  • 401(k) Savings Plan
  • Company Paid Holidays (11)
  • Paid Time-Off
  • Other Paid Leave
  • Employee Stock Purchase Plan (ESPP)
  • Opportunity to advance in company positions

Supervisor, Operations

Supervisor, Operations

Baudette, MN

JOB OVERVIEW

Supervisor, Operations

About Us

ANI Pharmaceuticals, Inc., headquartered near the beautiful shores of Lake of the Woods in Baudette, MN, is a diversified bio-pharmaceutical company serving patients in need by developing, manufacturing, and marketing high quality branded and generic prescription pharmaceutical products.

About the Role

This position is responsible for scheduling personnel, planning and maintaining production schedules in a cGMP environment. The incumbent is responsible for providing assistance and training to team members in regard to cGMP documents, equipment use, equipment set-up, cleaning and maintenance.

Position Responsibilities

Responsibilities include but are not limited to:

  • This position provides assistance to production team members in regards to subordinate job skills training, cGMP documentation, equipment use, set-up, cleaning and maintenance.Utilizes basic supervisory skills of training, coaching, communication, and discipline to guide employees to accomplish company objectives and action plans. 
  • Maintain production schedules to include the use of raw materials, human resources and equipment. 
  • Responsible for review of all applicable documentation (Manufacturing/Packaging records, weight tickets, SOPs training transcripts and logs. Cleaning and Use Logs, time sheets, etc.) 
  • Responsible for providing direction and support of safety compliance for all personnel within or interacting within areas of responsibility.
  •  Actively searches for and implements safety improvement opportunities. 
  • Responsible for supervising production areas (Manufacturing/Packaging). 
  • The incumbent is responsible for planning, scheduling, prioritizing, coordinating process improvements and troubleshooting equipment and system deficiencies. 
  • This work is to be done in collaboration with Managers, Supervisor and Leads. 
  • Responsible for analyzing job functions, providing direction for constant improvement in policies and procedures in collaboration with other management team members.
  • Functions as a cross functional team member to develop and implement process improvement concepts including equipment improvement, documentation systems, audits, etc. 
  • Performs other duties as assigned or requested.
 

About You

  • Working knowledge of GMP and pharmaceutical technology is preferred, plus excellent organization and interpersonal skills are required. 
  • Bachelor of Science degree in a technical area is preferred. 
  • Prior supervision of employees is required. 
  • Pharmaceutical industry experience is preferred with an emphasis on having leadership experience of at least 2 years in a leadership role. 
  • Strong critical thinking skills combined with problem-solving aptitude in a fast-paced work environment is a must. 
  • The above listed candidate qualifications are required to have the necessary understanding and human resource skills to do the job.
  • Medical
  • Dental
  • Vision
  • Life Insurance
  • Short-Term Disability and Long-Term Disability
  • Employee Assistance Program
  • 401(k) Savings Plan
  • Company Paid Holidays (11)
  • Paid Time-Off
  • Other Paid Leave
  • Employee Stock Purchase Plan (ESPP)
  • Opportunity to advance in company positions

Sr. IT Analyst

Sr. IT Analyst

Baudette, MN

JOB OVERVIEW

Sr. IT Analyst

About Us

ANI Pharmaceuticals, Inc. headquartered near the beautiful shores of Lake of the Woods in Baudette, MN, is a diversified bio-pharmaceutical company serving patients in need by developing, manufacturing, and marketing high quality branded and generic prescription pharmaceutical products.

About the Role

Coordinates the planning and implementation of business systems in an effort to align information technology solutions with business initiatives. Responsible for working with internal customers in identifying information opportunities and practical solutions through the use of existing or new business systems technology.

Position Responsibilities

Responsibilities include but are not limited to:

  • Level-2 PC system support, local application support, and client-server application software support to 600 users in five facilities.
  • Support the installation of the OS and related applications onto the hardware, and deployment using tools such as MDT and PDQ.
  • Support infrastructure systems for Server operating systems include update processes, system policies, backup and recovery system.
  • Administration of such products as VMWare, MS SQL, Sharepoint.
  • Maintain and Administer business related applications such as Shipping Software, OCR software, financial reporting system.

About You

  • Bachelor’s degree or relevant experience
  • Five to ten years related experience
  • Ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy
  • Ability to consult with stakeholders and identify metrics and interpretation needed in deliverables
  • Advanced proficiency with MS Excel & MS PowerPoint (creating graphics, charts)
  • Self-motivated with a focus on driving results and strong sense of accountability
  • Performs tasks utilizing excellent written and verbal communication skills.
  • Must be able to work with a diverse variety of people from different cultures and backgrounds
Nice to have:
-Experience with an ERP, EDI or Serialization systems.

-Experience in validating software (Validation of Software in an FDA environment a plus)

  • Medical
  • Dental
  • vision
  • Life Insurance
  • Short-Term Disability and Long-Term Disability
  • Employee Assistance Program
  • 401(k) Savings Plan
  • Company Paid Holidays (11)
  • Paid Time-Off
  • Other Paid Leave
  • Employee Stock Purchase Plan (ESPP)
  • Opportunity to advance in company positions

QC Technician

QC Technician

Baudette, MN

JOB OVERVIEW

QC Technician

About Us

ANI Pharmaceuticals, Inc., headquartered near the beautiful shores of Lake of the Woods in Baudette, MN, is a diversified bio-pharmaceutical company serving patients in need by developing, manufacturing, and marketing high quality branded and generic prescription pharmaceutical products.

About the Role

This position is responsible for support of QC testing activities. 

Position Responsibilities

Responsibilities include but are not limited to:

  • Washing Laboratory Glassware
  • Sampling of Raw Materials
  • Inspection of Packaging Components
  • Minor Raw Material Testing
  • Filing of Laboratory Records and Documents
  • Special Project Assignments
  • Auditing Samples, Logbooks and Data Records

About You

  • High School diploma or equivalent and 0-2 years experience. Associates degree and 2-5 years experience in a QC environment is preferred.
  • Ability to read, comprehend and apply written and verbal instructions accurately.
  • Attention to detail.
  • Problem solving skills
  • Excellent interpersonal and communication skills.
  • Excellent organizational and follow-through skills.
  • Ability to wear personal protective clothing/equipment and hearing protection where required.
  • Ability to lift up to 50 lbs.
  • Medical
  • Dental
  • vision
  • Life Insurance
  • Short-Term Disability and Long-Term Disability
  • Employee Assistance Program
  • 401(k) Savings Plan
  • Company Paid Holidays (11)
  • Paid Time-Off
  • Other Paid Leave
  • Employee Stock Purchase Plan (ESPP)
  • Opportunity to advance in company positions

QC Chemist/Sr. QC Chemist

QC Chemist/Sr. QC Chemist

Baudette, MN

JOB OVERVIEW

QC Chemist/Sr. QC Chemist

About Us

ANI Pharmaceuticals, Inc., headquartered near the beautiful shores of Lake of the Woods in Baudette, MN, is a diversified bio-pharmaceutical company serving patients in need by developing, manufacturing, and marketing high quality branded and generic prescription pharmaceutical products.

About the Role

The QC Chemist position is responsible for independently performing testing in a pharmaceutical Quality Control laboratory. All work will be conducted in accordance with standard operating procedures and test methods. This includes performing testing on raw material, in-process and finished product samples. Execute compendia method validations, method transfers and validation support of new product development. Set up and confirm suitable operation of equipment and instrumentation. Collect data and generate/report results in accordance with governing test methods and SOPs.

Position Responsibilities

Responsibilities include but are not limited to:

  • Perform review of data collected under approved test methods and investigational plans and protocols, in accordance with governing SOPs. 
  • Provide accurate assessment of data integrity, and document findings.
  • Perform calibrations, preventive maintenance and repairs as needed on instrumentation. 
  • Qualify new equipment as assigned. 
  • Perform cGMP tasks such as laboratory housekeeping, auditing documentation and ordering supplies. 
  • Perform other duties as assigned or requested.

About You

  • Bachelors degree in chemistry, biochemistry, microbiology or closely related field/major.
  • QC Chemist – 1-3 years experience, with 2-5 years experience preferred, in a chemistry lab in the pharmaceutical, food, or other closely related industry.
  • Sr. QC Chemist – 2-5 years experience, with 5+ years experience preferred, in a chemistry lab in the pharmaceutical, food, or other closely related industry.
  • Ability to read and follow written procedures
  • Attention to detail.
  • Ability to work with minimal supervision
  • Problem solving skills
  • Organization, communication and interpersonal skills.
  • Understanding of good laboratory practices and analytical techniques.
  • Medical
  • Dental
  • vision
  • Life Insurance
  • Short-Term Disability and Long-Term Disability
  • Employee Assistance Program
  • 401(k) Savings Plan
  • Company Paid Holidays (11)
  • Paid Time-Off
  • Other Paid Leave
  • Employee Stock Purchase Plan (ESPP)
  • Opportunity to advance in company positions